# Run your workflow and check what it did

Run your workflow by hand, see what each step did, and approve a step that's waiting for you, such as an email to your client.

5 min read. Updated Nov 2, 2026. Pro and Max only.

## Before you start

- [Set up your workflow from a template](https://sociorolla.com/help/rolly-and-brand-knowledge/workflow-templates)

## Steps

1. In the sidebar, click **Workflows** under **Rolly**, then click your workflow.

   ![Step 1: In the sidebar, click Workflows under Rolly, then click your workflow.](https://cdn.sanity.io/images/vy53y317/production/d111b78194d94ec10fb6557226e99f9c040c6f6b-2880x1800.png?w=1600&sharp=25&q=90&auto=format)

2. Click **Run now** at the top to run your workflow once, even if it's a draft or turned off. A message tells you to watch it under **Runs**.

   ![Step 2: Click Run now at the top to run your workflow once, even if it's a draft or turned off.](https://cdn.sanity.io/images/vy53y317/production/93b8fc0113905913d20ebd3c2b618353f46e13fa-2880x1800.png?w=1600&sharp=25&q=90&auto=format)

3. Click **Workflows** at the top left, then click the **Runs** tab.

   ![Step 3: Click Workflows at the top left, then click the Runs tab.](https://cdn.sanity.io/images/vy53y317/production/5f4191746cea4fa54938e29ddb66bb14b92e5da6-2880x1800.png?w=1600&sharp=25&q=90&auto=format)

4. Click your run to open it. Each step shows a label such as **Done**, and what it made, such as a link to the report or "Sent to" and the email addresses.

   ![Step 4: Click your run to open it.](https://cdn.sanity.io/images/vy53y317/production/3d1879401067d286896c2168582dd45991668054-2880x1800.png?w=1600&sharp=25&q=90&auto=format)

5. If a step waits for approval, your run shows **Waiting for approval**. Read the step it's waiting on, then click **Approve**.

   ![Step 5: If a step waits for approval, your run shows Waiting for approval.](https://cdn.sanity.io/images/vy53y317/production/a98185087247201b8dc570ef711c1c91c8766629-2880x1800.png?w=1600&sharp=25&q=90&auto=format)

6. If Rolly prepared something, such as drafts or ideas, your run shows **Needs review** and a card under the steps. Untick anything you don't want, then click the **Apply** button, such as **Apply 3 of 3**. Your run changes to **Reviewed**.

### Approve, skip or reject a step

**Approve** lets the step run, and the run carries on.

**Skip this step** leaves out that step, and the run carries on with the next one. You'll see "Step skipped, continuing".

**Reject** stops the whole run there. You'll see "Run stopped", and the run shows **Rejected**.

The card says when the approval expires. If nobody answers within 7 days, the run stops and shows **Expired**.

### Approve from your notification

When a run waits for you, you get a notification that says your workflow "is waiting for your approval", with an email headed "needs your approval". Click **Review the run** in the email, or click the notification. The **Runs** tab opens with your run open and highlighted.

Only the people under **Who can approve steps** in your workflow's **Details** can approve. Anyone on your brand can, unless the workflow names specific people.

### What each run label means

**Queued** and **Running** mean your workflow is working through its steps. The page checks for updates on its own.

**Done** means every step finished.

**Needs review** means Rolly prepared changes that wait for you. Nothing is saved until you apply them. **Reviewed** means you've done that.

**Failed** means a step couldn't finish. The step and the run show what went wrong in red. Fix your workflow when a run fails shows what to do next.

**Rejected** means someone clicked **Reject**, and **Expired** means nobody answered an approval within 7 days.

Each run also says how it started: **Run by hand** for **Run now**, **Scheduled**, or **Triggered** when something such as a published post started it.

### When your workflow tells you about a run

A run that finishes without any trouble doesn't send you anything, unless it emailed your client or another address outside your team. Then you get "emailed your client" with a **See what was sent** button.

You also hear about a run that needs review, failed, was rejected or expired. A run on a schedule or trigger that couldn't start, such as when your AI allowance is used up, sends a notice that your workflow "didn't run". These go to whoever is under **Who gets notified** in your workflow's **Details**. That starts as you, the person who made the workflow.

### If you can't approve your step, it's likely one of these reasons

**"You are not one of the people who can sign off on this workflow."** Your workflow only lets specific people approve, and you're not one of them. Ask one of them, or ask the person who made the workflow to add you under **Who can approve steps**.

**"This run is not waiting for approval."** Someone else answered the approval first, or 7 days passed and the run stopped. Open the **Runs** tab again to see what happened.

**"That run is no longer here. Runs are kept for thirty days."** The link you followed is for a run older than 30 days. Click **Run now** in your workflow to run it again.

Source: https://sociorolla.com/help/rolly-and-brand-knowledge/workflow-runs